This Privacy Notice describes how Kosmos Clinic Inc., and Kosmos Medical Group PLLC (together “Kosmos” or “us” or “our” or “we”) treats certain information collected or provided in connection with an end user’s (“you” or “your” or “user”) use of Kosmos’ website, www.kosmosmedicalgroup.com, and any other website, social media pages, or other digital medium owned or operated by Kosmos. This Privacy Notice also applies to any Personal Information collected, stored, or used by us, such as information you provide us through the above mediums, by email, mail, or telephonic communications (collectively, the “Website”).

The information provided in this Privacy Notice is designed to inform you of what information we collect, why we collect such information, how we use the information we collect, and the choices we offer, including how to access and update information. By accessing or using our Website, you consent to the “Terms and Conditions of Use” and acknowledge this Privacy Notice, including our collection, use, and disclosure of your Personal Information, as described below.

Please read this Privacy Notice carefully.

Personal Information We Collect from You

We get most Personal Information directly from you, through the Website, or from transactions with you. We might also obtain Personal Information about you from transactions you have with our authorized third-party vendors or partners. Personal Information is any information that can be used to identify you. Examples of Personal Information we may collect from you include:

• Your name.

• Contact information, including your phone number, email address, and mailing address.

• Payment card number (or other payment method) and related validation information.

• Health information. However, we note that at this time, we are not a Covered Entity or a Business Associate of a Covered Entity as such words are defined under the Health Insurance Portability and Accountability Act of 1996, as amended, and its implementing regulations (“HIPAA”) and accordingly, this health and wellness data is not Protected Health Information, as defined in HIPAA.

You can choose not to provide certain information to us but it may delay or prevent us from providing our services to you.

We do not currently respond to Do Not Track or Global Privacy Control browser settings. We reserve the right to update our practices and Privacy Notice as such standards evolve.

This Privacy Notice does not cover data we, or our authorized third-party vendors or partners, collect that cannot be used to identify an individual or to pseudonymous data.

Personal Information Provided from Other Sources

If you are sharing information with us about any other individual, such as your family members, you must obtain their consent.

Your interactions with social media sites, including any Personal Information you provide via buttons or links to these sites are governed by the privacy notice of the social media company.

How We Use Your Personal Information

We may collect Personal Information in order to deliver services, to perform contractual obligations, to comply with legal obligations, to help identify and prevent fraud, and for other purposes as described in this Privacy Notice.

We will collect and maintain Personal Information about you in a health record to provide services to you and contact you regarding your health needs. We may also communicate with you about news that may be of interest to you and promotional offers.

If you make a payment through the Site, a third-party payment processor will receive your payment information for purposes of processing such transaction. Purchases generally require payment card or other financial information for ACH transactions to process. This includes name, payment card number, expiration date, billing and/or mailing address, and authentication codes or related information as needed to authorize the charge and complete the transaction. Payment card data transferred in connection with our payment processor is via a Secured Sockets Layer (SSL) line if you are using a SSL enabled browser such as Firefox, Safari, or Google Chrome. This ensures that your Personal Information is encrypted as it travels over the Internet. We do not receive or store complete payment card information, though our payment processor may maintain your information for its records until you ask the payment processor to delete this information.

Our authorized third-party vendors and partners have their own privacy statements. Those statements will govern the use, handling, and disclosure of your Personal Information with those third parties.

Disclosure of Information

In order to conduct our business and better serve you, we may disclose Personal Information and other information about you or your activities on our Site or while using our services with:

• Our service providers and vendors, such as payment processors, website hosts, legal counsel, and various customer, tech, and operational support.

• Third parties approved by you, such as social media sites.

• Financial and legal institutions.

• Law enforcement agencies, regulatory bodies, courts, or other public authorities, to comply with our legal and regulatory obligations, to respond to requests from governmental authorities, to protect our rights, to defend against legal claims, or as otherwise required by law.

We do not sell your Personal Information to any third parties.

Retention, Confidentiality, and Security of Personal Information

We store Personal Information for as long as is reasonably necessary to fulfill the purposes described herein, as we determine is necessary for business records, and as required under applicable law. For continuity of care, we will retain your health information for three years after you cancel your subscription with us to allow us to transfer your records to another provider or recommence our services with you.

We restrict access to Personal Information to those who need to know in order to provide services to you and to conduct our internal operations. We maintain reasonable physical, electronic, and procedural safeguards to guard your information. However, the Internet is not absolutely secure and, thus, we cannot promise guaranteed security. In the unlikely event that we believe that the security of your Personal Information in our possession or control may have been compromised, we may seek to notify you. As applicable, we will comply with notification requirements for a security breach and may also notify you by email.

In the event of a merger, acquisition, corporate change, or bankruptcy, we may share or transfer your Personal Information as part of a transfer of our assets to the acquiring entity.

Children Under 13

Other than information required to obtain verifiable parental consent, we do not knowingly collect, use, or disclose any Personal Information from users under the age of 13 unless the user’s parent or legal guardian has first provided us with consent for that user to use the Site and disclose Personal Information to us. A parent or guardian may contact us at Christopher Dodd, 140 Lakeside Ave., Suite 314, Seattle, WA 98122, 206-295-8978, info@kosmosmedicalgroup.com to review or delete their child’s Personal Information, and can request that we do not further collect or use their child’s Personal Information. If we learn we have collected Personal Information from a child under the age of 13 without parental consent, or if we learn a child under the age of 13 has provided us Personal Information beyond what we request from the child, we will delete that information as quickly as possible.

Viewing and Amending Information

Kosmos is located in the state of Washington and our members primarily live in Washington. We make no representation that this Privacy Notice complies with the laws of any other jurisdiction, including other states or international jurisdictions. 

If you no longer wish to receive communications from Kosmos, please contact us at info@kosmosmedicalgroup.com. Opt-out requests may not be able to be immediately processed and we may continue to send you other types of transactional email communications.

We reserve the right to verify the identity of any person making a request to opt-out or to delete or modify Personal Information; provided, however, that we will have no liability of any kind resulting from false or erroneous requests or any change or deletion made by us for any reason.

Contact Us

If you have any questions or concerns about our Privacy Notice, please contact info@kosmosmedicalgroup.com.

Changes and Updates to the Privacy Notice

This Privacy Notice applies to all relevant information collected by or provided to us or our authorized third-party vendors or partners as of the Effective Date. When we make any material changes to this Privacy Notice, we will update the Effective Date and may inform you by email to the address associated with your account. We will treat your continued use of this Site or our services following such notice as your acceptance of the changes.

The Effective Date of this Privacy Notice is July 2024.